The Compress Statements feature automatically reduces the file size of all PDF bank statements attached to a deal. This helps ensure your files stay under the 18 MB attachment limit that most email providers and funder portals enforce.
How It Works
When you trigger Compress Statements, the system processes each file in the Bank Statements field:
Downloads each file from the Bank Statements field
Checks if the file is a PDF (non-PDF files are skipped)
Compresses the PDF to reduce file size
Replaces the original file with the compressed version
Calculates the combined file size of all compressed statements
The original files are automatically replaced with their compressed versions—you won't end up with duplicates.
Using Compress Statements
Navigate to Deals and open the deal record you want to work with
Click the Underwrite tab
In the Files section, click the Compress Statements button
The system will process each PDF file in the Bank Statements field
Tracking Progress
You can monitor the compression process in the Updates panel on the right side of the deal record:
Status: Shows
in progresswhile running,completewhen finishedMessage: Displays real-time progress as files are processed
During compression, you'll see messages like:
Compressing 2 of 4: 2024-08_Chase_0518.pdf
When replacing original files with compressed versions:
Replacing 2 of 4: 2024-08_Chase_0518.pdf
Once complete, the final message confirms the results:
Compressed and replaced 4 bank statements. Combined file size after compression is 2.55 MB.
File Size Limit Warning
The system checks whether your compressed files fit within the 18 MB limit used by most email providers. If the combined file size is still above this threshold after compression, you'll see an additional warning:
Compressed and replaced 4 bank statements. Combined file size after compression is 22.40 MB. NOTE: This is still above the 18 MB limit of most email providers.
This alert lets you know that you may need to split your statements across multiple emails or use alternative file-sharing methods when submitting to funders.
What Gets Compressed
File Type | Action |
PDF files | Compressed and replaced |
PNG, JPG, and other formats | Skipped (left unchanged) |
Only PDF files in the Bank Statements field are processed. Other file types are automatically skipped and remain in their original state.
Tips
Run Compress Statements after uploading all your bank statements to process everything in one batch
Use this feature before submitting deals via email to avoid attachment size rejections
The compression level is optimized to balance file size reduction with document quality
Troubleshooting
Compress Statements shows "errored" status: Check that the files in the Bank Statements field are valid, non-corrupted PDFs. If issues persist, try re-uploading the problematic files and running the compression again.
Files still too large after compression: Some bank statements (especially those with many pages or high-resolution scans) may not compress below the 18 MB threshold. Consider asking the merchant for lower-resolution statements, or split the statements across multiple submissions.
Some files weren't compressed: Only PDF files are processed. If you have bank statements in PNG, JPG, or other formats, they will be skipped. Convert them to PDF first if you need them compressed.