The AI Rename feature uses artificial intelligence to automatically rename bank statement files with a consistent, organized naming convention. This makes it easier to identify statements at a glance and keeps your deal files organized.
How It Works
When you trigger AI Rename, the system analyzes each file in the Bank Statements field using AI to extract key information:
Bank name (normalized to a standard format like "Chase", "BofA", "WellsFargo")
Account number (last 4 digits)
Statement month and year
Files are then renamed using this standardized format:
YYYY-MM_BankName_####.pdf
Example: A Chase bank statement for account ending in 0518 from August 2025 becomes:
2025-08_Chase_0518.pdf
Using AI Rename
Navigate to Deals and open the deal record you want to work with
Click the Underwrite tab
In the Files section, click the AI Rename button
The system will process each file in the Bank Statements field one at a time
Tracking Progress
You can monitor the rename process in the Updates panel on the right side of the deal record:
Status: Shows "in progress" while running, "complete" when finished
Message: Displays real-time progress (e.g., "Renaming 2 of 4: filename.pdf")
Once complete, the message will confirm how many statements were renamed (e.g., "Renamed 4 bank statements").
What Gets Renamed
AI Rename only processes files in the Bank Statements field. The AI identifies valid bank statements by looking for:
Checking account statements
Savings account statements
Credit union statements
Money market account statements
Month-to-date transaction history/printouts
Files that are not bank statements (credit card statements, loan documents, applications, merchant processing statements, etc.) are automatically skipped and left unchanged.
Statement Month Logic
The system uses a "10-day rule" to determine the correct statement month based on the closing date:
If the statement closes on the 1st–10th of a month → assigned to the previous month
If the statement closes on the 11th–31st of a month → assigned to that month
Examples:
Statement Period | Closing Date | Assigned Month |
Dec 14 – Jan 15 | Jan 15 | January (01) |
Dec 3 – Jan 3 | Jan 3 | December (12) |
Nov 26 – Dec 27 | Dec 27 | December (12) |
Supported Banks
Common banks are normalized to standard abbreviations:
Bank Name | Normalized To |
Bank of America | BofA |
Wells Fargo | WellsFargo |
JPMorgan Chase | Chase |
Capital One | CapitalOne |
Citibank | Citi |
US Bank | USBank |
Navy Federal Credit Union | NavyFederal |
For banks not in the standard list, the system removes common suffixes (Bank, Credit Union, N.A., etc.) and converts to CamelCase.
Tips
Upload all statements first before running AI Rename to process everything in one batch
Files that can't be identified as bank statements will be skipped automatically
If a file is renamed incorrectly, you can manually rename it or re-upload the correct document
The feature works with PDF, PNG, and JPG file formats
Troubleshooting
AI Rename shows "errored" status: Check that the files are valid bank statement documents and not corrupted. If the issue persists, try re-uploading the files.
A file wasn't renamed: The AI determined it wasn't a bank statement. Verify the document is actually a checking/savings account statement and not a credit card statement or other document type.
Wrong month assigned: The system uses the statement closing date with the 10-day rule. If the closing date falls early in the month, the previous month is assigned intentionally for accurate organization.